When you are working on a Word document, sometimes you need to
move multiple non-contiguous text and/or pictures to the same place. If
your document is short, you can cut and paste items one by one, but if
your document is a dozen pages long, multiple Cuts & Pastes will be
time-consuming and error-prone. Actually, Word has a great but hidden
feature, the "Spike", enabling you to achieve your goal more
efficiently.
The Spike is a special AutoText entry in Microsoft Word which stores a number of deleted items. You can put two or more items (text, graphics, etc.) that are in different location in your document into the Spike (more precisely, you deletes the items from your document and move them into the Spike), and then insert them all at once to a new position in your current document or another document.
Here's an explanation of using the Spike feature in Word 2007:
1. Highlight a section of text or a graphic in your document, press on the key combination "Ctrl+F3", then the selected item will be put into the Spike. Next, put more items into the Spike by the same operation.
2. Place your cursor at the desired insertion point in the current document or another existing document, press on the key combination "Ctrl+Shift+F3", then the collected items will be pasted from the Spike at the insertion point.
The Spike feature is convenient to move multiple non-contiguous items in a Word document, however, it has many shortcomings. For example, the way of putting text or graphics into the Spike is the "Cut", hence the original text or graphics will be removed, and that cannot meet some people's need for copying; for another example, when you paste the contents from the Spike into Word document, the Spike will be emptied, so you cannot reuse the contents in the Spike; also you are not allowed to browse through the Spike. For these problems, is it possible to deal with them to make the Spike feature satisfy our requirements better? The answer is Yes. Here are concrete methods for the problems above:
To copy, instead of cutting, the selected items into the Spike, here is a flexible way: after pressing the key combination "Ctrl+F3", undo the cut by pressing "Ctrl+Z" and the reversing operation will not affect the content in the Spike.
To avoid emptying the Spike when you paste the collected items of it, put the cursor where you want to insert the collected items in your document, type the word "Spike", and then press the key "F3".
To preview the contents of the Spike, for Word 2013 and 2010, click on the "Insert" tab on the ribbon, next find and click on the "Quick Parts" button, and place your mouse cursor over the "AutoText" submenu from the drop down menu that appears, then click the "Spike" option to view the contents in the current Spike; For Word 2007, click the "Insert" tab -> the "Quick Parts" button -> the "Building Blocks Organizer" option, next, in the pop-up dialog box click the "Spike" item, then you will see the Spike's contents in the right area of the dialog box; For Word 2003, click the "Insert" menu -> the "AutoText" submenu -> the "AutoText" item, next, in the opened "AutoCorrect" dialog box, click on the "AutoText" tab, next type the word "Spike" in the "Enter AutoText entries here:" input box to find the "Spike" item, and once the "Spike" item is found, you will see the contents of the current Spike in the Preview box located in the bottom area of the "AutoCorrect" dialog box.
The Spike is a special AutoText entry in Microsoft Word which stores a number of deleted items. You can put two or more items (text, graphics, etc.) that are in different location in your document into the Spike (more precisely, you deletes the items from your document and move them into the Spike), and then insert them all at once to a new position in your current document or another document.
Here's an explanation of using the Spike feature in Word 2007:
1. Highlight a section of text or a graphic in your document, press on the key combination "Ctrl+F3", then the selected item will be put into the Spike. Next, put more items into the Spike by the same operation.
2. Place your cursor at the desired insertion point in the current document or another existing document, press on the key combination "Ctrl+Shift+F3", then the collected items will be pasted from the Spike at the insertion point.
The Spike feature is convenient to move multiple non-contiguous items in a Word document, however, it has many shortcomings. For example, the way of putting text or graphics into the Spike is the "Cut", hence the original text or graphics will be removed, and that cannot meet some people's need for copying; for another example, when you paste the contents from the Spike into Word document, the Spike will be emptied, so you cannot reuse the contents in the Spike; also you are not allowed to browse through the Spike. For these problems, is it possible to deal with them to make the Spike feature satisfy our requirements better? The answer is Yes. Here are concrete methods for the problems above:
To copy, instead of cutting, the selected items into the Spike, here is a flexible way: after pressing the key combination "Ctrl+F3", undo the cut by pressing "Ctrl+Z" and the reversing operation will not affect the content in the Spike.
To avoid emptying the Spike when you paste the collected items of it, put the cursor where you want to insert the collected items in your document, type the word "Spike", and then press the key "F3".
To preview the contents of the Spike, for Word 2013 and 2010, click on the "Insert" tab on the ribbon, next find and click on the "Quick Parts" button, and place your mouse cursor over the "AutoText" submenu from the drop down menu that appears, then click the "Spike" option to view the contents in the current Spike; For Word 2007, click the "Insert" tab -> the "Quick Parts" button -> the "Building Blocks Organizer" option, next, in the pop-up dialog box click the "Spike" item, then you will see the Spike's contents in the right area of the dialog box; For Word 2003, click the "Insert" menu -> the "AutoText" submenu -> the "AutoText" item, next, in the opened "AutoCorrect" dialog box, click on the "AutoText" tab, next type the word "Spike" in the "Enter AutoText entries here:" input box to find the "Spike" item, and once the "Spike" item is found, you will see the contents of the current Spike in the Preview box located in the bottom area of the "AutoCorrect" dialog box.
If you unexpectedly delete or lost a vital Word document, a Word recovery solution on Jason's tech blog MyTechFeelings may help.
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